Technical Working Group Administrator
The role of the Working Groups Administrator is to provide professional support to the 18 International technical working groups that are currently operated by NAFEMS. This is a key role, involving the organisation and facilitation of all aspects of meeting logistics for each of the working groups. The main requirement is to ensure that working groups are meeting regularly, are working efficiently and are following NAFEMS guidelines and procedures.
The Working Groups Administrator would be part of the Technical Team at NAFEMS and would report to the Technical Working Groups Manager.
- Organising, scheduling and preparing working group meetings.
- Communicating with working group members to ensure all information relating to meetings is provided
- Hosting working group meetings – the majority of meetings will take place in a virtual setting using an online meeting platform
- Communicating and liaising with Working Group Chairs and presenters, as required
- Writing and distributing minutes for meetings
- Ensuring that working group members and NAFEMS staff are aware of actions resulting from meetings
- Liaising with the Working Groups Manager, Technical Officer and other staff members to progress working group activities and highlight areas where additional support is needed
Skills and Competencies Required:
- Personable, capable of managing group dynamics
- Comfortable interacting and working with world-class engineers and analysts
- A proactive approach, a can-do attitude
- High level of organisational and communication skills
- Ability to engage in and efficiently document meetings
- High proficiency – Microsoft Word, PowerPoint, Excel, email
- Comfortable using new tools and technologies, regular usage of WebEx, shared folders, Dropbox, Doodle, survey monkey, will be required. It is not necessary to currently be familiar with these tools but candidates should be able to demonstrate that they can learn how to use these tools
- Ability to multitask
- Capable of working on own initiative in carrying out day-to-day tasks with limited need for supervision.
- The role will require around 20 hours of work per week. Whilst there is some flexibility with these hours, there will be a requirement to attend online meetings which occur towards the end of the afternoon. There will also be an expectation that emails will be responded to in a timely manner.
- The applicant should be based in the North West of England. Preference would be given to applicants who would be based in the Knutsford offices of NAFEMS, although home working is an option that might be considered for an exceptional candidate.
- Holiday entitlement is 5 weeks of annual holiday
- Company pension scheme
How to Apply:
Send your CV with a covering letter to email@example.com
NAFEMS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.
Posted January 21st 2022