Author & Presenter Guidelines

Please consider that your submission will be judged against the following criteria when submitting material for a NAFEMS event:

Technical Rigor ▼

Submissions must be free from significant technical errors.

Every claim made in your work should be supported by data, theoretical reasoning, practical evidence, or appropriate references.

Commercial Neutrality ▼

Submissions with a commercial tone or marketing focus will not be accepted. If you are a software vendor, you are encouraged to include an industrial partner as a co-author.

If your submission discusses a product, it must provide detailed explanations of the underlying techniques and technologies. Real-world case studies and validation examples are highly recommended.
Names of software and hardware products must not appear in the title of your abstract, paper, or presentation.

Relevance to the NAFEMS Membership ▼

Your work does not need to demonstrate scientific novelty, but it must be relevant, useful, and of practical interest to the NAFEMS community.

Originality and Ethics ▼

We prioritise original submissions.
If you plan to reuse or build upon material presented at a previous event, please contact the organisers for approval prior to submitting your abstract.

Editorial Standards and Formatting ▼

Submissions must be free from typos, grammatical errors, and editorial oversights.
Authors must strictly follow the formatting guidance provided in the official submission template.

All submissions are subject to these NAFEMS guidelines. Submission will go through editorial review, and in the case of conference papers, peer-review. Non-conforming submissions may be advised to provide revisions prior to acceptance. NAFEMS reserves the right to reject, withdraw, or take-down submissions at any stage.

When coming up with a Title

Do
Use Title Case (Capitalise Each Main Word),
Include only well-established acronyms (such as FEA, CFD, MBD, V&V, UQ),
Aim for something short yet fitting,

Don’t
Include any software product names or company specific jargon,
Include computational hardware product names,
Use superlative and evaluative phrases.

In your Abstract

Do
Include original text describing a topic relevant to the NAFEMS membership,
Keep it between 300-600 words,
State the engineering problem that you are addressing,
Refer to the methods that you use to address this problem,
State the main conclusion.

Don’t
Add references to external works (e.g. [3]),
Use superlative and evaluative phrases,
Add images or equations.

When preparing an Extended Abstract

Do
Follow the additional guidance included in the template,
Consider this as a document accompanying your presentation that will enable people missing that to catch up.
Favour continuous text over bullets.

Don’t
Submit purely AI generated material.

Working on your Presentation

Do
Focus on what others can learn and utilise: engineering methods, underlying physics, practical lessons learned.
Use the provided template,
Include your name and affiliation on the first slide,
Make sure that texts, graphs and graphics are readable visible when using a projector,
Please ensure your presentation runs within the allowed time, our conference chairs are asked to strictly control the time to promote discussions and maintain schedule.

Don’t
Overload slides without visuals,
Include video tutorials of a software tool,
Include any corporate branding except for the opening and closing slides.

Writing a Conference Paper

Do
Include a complete description of methods, assumptions, models, verification and validation,
Describe datasets, boundary conditions, material models, etc., in detail,
Discuss results critically,
Consider including a short state-of-the-art section with references in the introduction to reflect how others address similar problems.
Follow the additional guidance included in the template.

Don’t
Submit purely AI generated material.